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BYLAWS
BYLAWS
By-Laws:  Cricket of San Antonio                                                      
09-26-2019
                                                                                                                                 
ARTICLE I:                                Name and location
Section 1.       The name of the organization shall be Cricket of San Antonio, Inc. (hereinafter referred to as CSA).  CSA exists as a non-profit organization under authority granted by the Secretary of the State of Texas, Date _____, Charter No. _____.
Section 2.       The principal office shall be located in Bexar County, Texas.
 
ARTICLE II:
Section 1.  Objectives
CSA is an independent sports organization. The activities of CSA shall include (but not limited to) to introduce and promote cricket in San Antonio area and to organize and manage cricket tournaments, and to facilitate and maintain cricket fields.  The CSA shall serve as an umbrella sporting organization that represents the cricketing interests of all people of San Antonio. CSA shall work in conjoin with city of San Antonio and ‘Park and Recreation’ of San Antonio.
Section 2.      Compensation
No part of the assets of CSA shall inure to the private benefit of, or be distributable to its members, trustees, officers or other private persons.  Except that the association shall be authorized and empowered to pay reasonable compensation for outside services rendered by person/persons/contractors and to make payments and distributions in furtherance of the objectives set forth above. All positions in CSA shall be honorary and carry no remuneration.  No member shall use or authorize use of CSA or its name to promote personal interests.
 
ARTICLE III:                                Membership
Section 1.      Membership shall be open to anyone interested in the objectives of CSA as outlined in Article II
Section 2.     The Executive Committee (EC), by simple majority, shall reserve the right to reject any new or renewal membership application if, in their opinion, such membership will be detrimental to CSA in carrying out its objectives.
Section 3.      A single adult membership is defined as a single adult who is eighteen years or older and has paid individual membership dues.  A single adult member shall have one vote.
Section 4.      A youth membership is defined as a member who is between ages of 14 years and 18 years and is child or other dependent living in the same household with a present adult member. Youth member shall have no voting rights.
Section 5.      A Business and Professional (B&P) membership is defined as a membership for corporations, partnerships, business entities, and individuals engaged in business and/or professions. A B&P member will have a maximum of 1 vote.  If a B&P member chooses to also be a regular member, they can opt to choose voting rights of a regular member or a Business member but not both.
Section 6.      Executive Committee, can confer honorary membership for a period of one year at a time, upon individuals or organizations that promote the objectives of CSA.  Such honorary members will have no voting rights and will not serve on the Executive Committee or the Board.
 
ARTICLE IV:      Communication
 Section 1.   Approved means of communication among the members of the Executive Committee, Board of Trustees, City Outreach Committee and other sub committees (hereinafter referred to as the Leadership) of the CSA and bilaterally with its members may include, but not limited to, E-mail, facsimile, posting on its website, telephone and surface mail.
Section 2.     It is the responsibility of the members to notify the Association of any changes in contact information. The Leadership of the CSA may decide on the preferred mode of communication for a given issue.
Section 3.      The Leadership may choose to conduct their meetings via telephone, videoconference or any other electronic means.
 
ARTICLE V:      Membership Dues
Section 1.      The existing Executive Committee, by a simple majority can change membership dues for the following membership year.  Such change shall not exceed fifty percent (50%) of the current membership dues. More than 50% increase will need approval by the Executive Committee and the Board of Trustees.
Section 2.      The membership year shall be January 1 to December 31 of each year.  First-time members joining CSA on or after July 1 shall pay only 50% of the membership dues for that year.

 

ARTICLE VI:      General

Section 1.      Amendments to the Bylaws can be proposed by any voting member, in writing, to the Executive Committee.  Such an amendment will be presented at the next general body meeting after the Committee and Board have approved it. However, if the Executive Committee or the Board does not approve the proposed amendment, such a proposal can still be presented at the next general body meeting with a signed petition of 25% of total voting members.
Section 2.      Amendments of these By-Laws require approval by two-thirds majority of the voting members. Notice of any proposed changes shall be sent via the approved means of communication to all the members at least thirty days prior to the date set for voting or return of ballots. Absentee voting is not permitted.
Section 3.     The total number of voting members will be determined by the 60 days before the date that any issue is brought to vote.
Section 4.      CSA shall regularly communicate with its members via a newsletter or any other electronic means.
Section 5.     The general body consisting of its entire voting members shall be the supreme authority on matters involving CSA.
Section 6a.   Proceedings of the Executive Committee meetings are open to any member for observation, provided any of the office bearers are informed by the observer seven days in advance of the meeting.
Section 6b.    Such a member shall be informed of the agenda at least three days prior to the meeting date. The said member then shall participate in the discussion of the topic present but will not be able to vote on it. Any member who wishes to attend and present an issue to the CSA Executive Committee may do so by submitting a request per the guidelines in Article IV, to any of the Executive Committee members fourteen days in advance of the scheduled meeting. He/she continues to be an observer for the rest of the meeting.
Section 6c.    In case of an emergency or exceptional situation, the President may waive the time period mentioned in section 6b.
 
ARTICLE VII:       Accounts
Section 1.     The Executive Committee shall maintain two types of accounts: a) Operating Account and b) Capital Account.
                       All approved budget funds per City SA/ Local District/ Park and Recreation shall be managed per City SA finance guidelines and requirements.
                a)    Operating Accounts: funds from these accounts will be used for the day-to-day activities of CSA for the fiscal year. The treasurer and the designated members of the Executive Committee or the Chair of Committee may sign checks from these accounts.
                b)  Capital Accounts: funds in excess of the operation needs for the fiscal year will be treated as capital account. Withdrawal of funds from this account should require at least two signatures.  One of the signatories must be a designated member of the Board of Trustees.
Section 2.      The Executive Committee shall present to the Board of Trustees the budget on or before the last day of February of that year.  For that interim period (January 1 through February) funds can be spent from the operating account of the previous fiscal year.  (Fiscal year, Jan. 1-Dec. 31, corresponds with the calendar year.) 
Section 3.       Once the budget is presented by the Executive Committee and approved by the Board of Trustees, the balance of the approved budget may be transferred to the operating account as necessary without further approval of the Board. 
Section 4.      In the event of any unexpected additional expense, on the recommendation of the Executive Committee, the Board of Trustees may approve additional funds for the operating expenses for that fiscal year.
Section 5.      For the purpose of day-to-day operations of CSA, the president or his/her designee will be authorized to sign checks up to an amount of $1000 for any single event.  For the amount in excess of $1000.00, signatures of at least two office bearers will be required. City SA financial guidelines will be followed of any transaction.
 Section 6.     The Board of Trustees shall arrange an internal audit every year (or as needed).
 
ARTICLE VIII:        Executive Committee
Section 1.      The Executive Committee shall have an odd number of members with a minimum of seven and maximum of thirteen members
Section 2.    The Executive Committee shall include four office bearers, namely: President, President Elect/Vice-President, Secretary, and Treasurer.  These office bearers shall be elected by the Executive Committee, by simple majority, during their first meeting to be held before December 31.  The President and one more office bearer should have served on the Executive Committee for at least one year.
Section 3.      In the event the President is unable to complete the term, on or prior to June 30th the Vice-president/ President Elect will become the president for the remaining term.  The Executive Committee will then elect a new Vice-President/ President Elect.  If the un-expired term starts on or after July 1st the Vice-President/President Elect will be President for that year.
Section 4.      No one person will serve for more than two consecutive years as President.
Section 5.      The tenure of the Executive Committee shall be the same as the membership year as defined in Article V   Section 2.
Section 6.      The Executive Committee shall be responsible for organizing activities in keeping with the objectives of the CSA.. [Refer to Article II]
Section 7.      The Executive Committee will prepare a projected budget and present it no later than the last day in February that fiscal year to the Board of Trustees for its approval.  [Refer to Article VII, Section 2]
Section 8.       The Executive Committee shall publish quarterly financial reports in the newsletter.
Section 9.      The President and/or his/her designee from the Executive Committee shall attend the Board meetings.
Section 10.   The Executive Committee shall meet at least five times during the fiscal year. Presence of two-thirds of the Executive Committee shall constitute a quorum for such meetings. A representative from the Board of Trustees will be invited to attend all the Executive Committee meetings.
Section 11.  All Executive Committee members are required to attend at least two-thirds of the meetings.  Enforcement of this shall be left to the discretion of the Executive Committee.  The Executive Committee, during its first or second meeting, by simple majority, shall decide on the course of action it would take for consecutive absenteeism.  Each Executive Committee member and the Board of Trustees shall be notified of such decisions by sending the minutes of the meeting.
Section 12.    The outgoing Executive Committee is responsible for presenting an account of all the finances and other assets to the Board by January 15 of the following year.
Section 13.    The Executive Committee shall bring to the attention of the Board of Trustees any unusual problem that interferes with the normal activities of CSA.
Section 14.     The duties and responsibilities for the office bearers shall be as follows:
              A. President:
                        a) To call and preside over all general body meetings
                        b) To call and preside over the meetings of the Executive Committee
                        c) To direct and supervise activities of all Executive Committee members
                        d) To officially represent CSA for activities in which CSA participates
                        e) To perform necessary financial transactions for routine CSA activities
                        f) To bear the overall responsibility for the activities of the Executive Committee
                        g) To communicate with the Board of Trustees on any matter of importance
                        h) May sign checks   
                         i) To attend standing committee (s) and ad-hoc committee (s) if necessary and will be a non- voting (ex –officio) member.
               B. Vice-President/ President Elect
                        a) To carry out the functions of the President in his/her absence
                        b) To carry out other duties as delegated by the President
                        c) May sign checks
                         d) Shall serve as President for the following year
                         e) Shall appoint special committees as outlined in Article VIII, Section 16
                         f) Shall serve on the membership committee
                       
              C. Secretary
                        a) To maintain current mailing address of CSA - preferred PO Box
                        b) To prepare and maintain an up-to-date membership list of CSA
                        c) To arrange or to prepare and post updates as newsletter to the website
                        d) To record minutes of all Executive Committee and general body meetings and send them to all Executive Committee members and the Board of Trustees.
                        e) To carry out other duties as delegated by the President
                         f) May sign checks
                         g) Shall serve on the publications committee
                       
                        D. Treasurer:
                        a) To maintain an up-to-date accounting of all capital and operating accounts of CSA
                        b) To prepare and present financial reports at each meeting of the Executive Committee
                        c) To prepare and present financial reports to the Board of Trustees
                        d) To prepare and present financial reports at all general body meetings
                        e) To file the necessary tax returns
                        f) To receive and pay the money as necessary to conduction the normal activities of CSA
                        g) To carry out other duties as delegated by the President
                        h) To cooperate with internal audit as authorized by the Board of Trustees
                        i) May sign checks
                        j) Shall serve on the finance committee 
            
Section15.     The Executive Committee may form sub-committees consisting of Executive Committee members to fulfill the objectives of CSA.  However, general members may be included in such sub-committees at the discretion of the Executive Committee.  All sub-committees will act as advisory bodies to the Executive Committee, and the Executive Committee can dissolve them at any time. The following committees can be considered under this category:
 
Section 15a.  Standing Committees:
The President-Elect appoints the Chair in the last quarter of the current year in order for the committee to start its work as of January 1st of the following year. Members of the committee are chosen by the Chair and/or President-Elect and finally approved by the President-Elect.  The committee will have a total of 3-5 members.  The following committees, but not limited to, shall be considered, for this category: Finance & City Outreach Committee, Membership Committee, Web & Communication Committee, Tournament committee, and Nomination Committee. Members serve for a minimum of 2 years and can be reappointed at the discretion of the Executive Committee.  Not withstanding the above, in accordance with Article XI, the Board of Trustees will appoint the Finance & City Outreach Committee Chair and members.
Section 15b.     Task Forces:
Committees appointed for a limited duration to accomplish a specific task. The President will appoint the chair.
Section 16.       General Body Meetings:
A General Body meeting can be called by:
a) The President or
b) Two-thirds of the members of the Board of Trustees or
c) A signed petition from 35% of the voting members. The number of voting members is determined the last day of the month prior to the petition being signed
The President will send notice of the meeting and the agenda thirty days prior to the date of the meeting. Members will be able to vote on issues and no voting arrangements by absentia. An emergency General Body meeting can be called in exceptional circumstances if both the Executive Committee and Board of Trustees are in agreement. Notice of thirty days will not be required. 
              
ARTICLE IX:       Field Management Committee
Section 1.     A Field Management Committee shall be overseen by President of CSA and be established to implement and administer functions associated with the survey, planning, building, cleaning, maintenance of cricket fields and playing pitches.
Section 2.      This Committee shall have a maximum of seven members – President-elect, 1 board of trustee, 2 representatives from Executive Committee member and 2 members are to be nominated from the general membership. The Chair will be nominated by the nomination committee and elected by the voting members. The President Elect can appoint the members.
Section 3.       The Committee members, except for representatives of the Executive Committee and the Board, will serve continuously for a minimum of one two-year term, which may be renewed a maximum of two new members shall be appointed a year.
Section 4.       This committee shall meet at least five times a year. 
Section 5.      The Field Management Committee shall initiate the on-going maintenance and operating budget for all fields and playing pitches. This budget will be consolidated with the overall budget of the CSA.
                      The President of the Executive Committee will coordinate the inclusion of the budget of the Field Management Committee in the overall budget to be presented to the Board for approval at the beginning of the year. The Field Management Committee will make recommendations to the Board with regard to the capital expenditure and expansion.
Section 6.     The committee will maintain the minutes of all its meetings.  After each meeting, the             committee will send a copy of the minutes of that meeting both to the Executive Committee and the Board.
ARTICLE X:        Election of Executive Committee
Section 1.     The President, in consultation with the Chairman of the Board of Trustees, shall form a Nomination Committee consisting of 3 members, one each from the Board and the general membership and the President Elect. This committee shall call for nominations in the CSA newsletter/website at least 60 days prior to the expiration of the term of the existing Executive Committee.
Section 2.      If the total number of nominees exceeds thirteen then the selection of the 13 executive committee members will be done by a joint team consisting of President Elect, BOT and Nomination Committee members.  This joint team will consider the candidacy of all members carefully and select 13 EC members.   Though unanimous decision is preferred, but if it is not possible, Joint team will vote and the simple majority will decide if a particular member stays in EC.
Section 3.      An executive member can serve 3 consecutive terms except in the following.
3a.  The executive member is elected/ nominated for one of four office bearer positions before or after completing 3 years term.
 
3b. The President-Elect recommends the continuation of the executive member to nomination committee and nomination committee in consultation with Board of Trustees has approved it.
At the sole discretion of Nomination Committee, an Executive Committee member may not be considered for the re-nomination, if the member did not fulfill its obligations in the ongoing year as mentioned in Article VIII Section 11 or foster the environment which was not conducive to the objectives of CSA.
Section 4.       If the number of nominees does not exceed thirteen or is an odd number above seven, all nominees shall be considered elected, provided they are members of CSA.
Section 5.       The President shall be responsible for formally presenting the members of the incoming Executive Committee to the members of CSA at a meeting to be held at least fourteen days prior to the expiration of his/her term as the President.  Such meetings may be held in conjunction with any major CSA function or via website newsletter.
Section 6.      If an unexpected vacancy in the Executive Committee arises, the Executive Committee, by simple majority, may appoint a member to fill that vacancy. 

 

ARTICLE XI:      Board of Trustees

Section 1.      The Board of Trustees, hereinafter referred to as the Board, shall monitor the overall activities of the Executive Committee to ensure that the activities are carried out in accordance with the objectives of CSA.
Section 2.  Members:
                a)     The Board will consist of three members.  Each member shall serve a term of 3 years.
                b)    A Board member should have resided in or around San Antonio for a minimum of two years with the likelihood of continued residence in or around San Antonio.
                c)    All Board members should have been members of CSA for at least two years and they should be well known in the CSA community and in good standing with the community.
                d)   At all times, the Board should have members who have served the Executive Committee for a minimum period of one year.
                e)    A Board member may not serve on the Executive Committee and the Board simultaneously. (Exception-see Article XI, Section 8)
                f)     The President and/or his designee from the Executive Committee shall be invited to attend the Board meetings. (Refer to Article VIII, Section 9)
Section 3.  Selection Procedures:
                a)        When a vacancy occurs on the Board, the Board and the Nomination Committee will initiate the selection process.
                b)    The Nomination Committee, based on their best judgment, will announce the nominees in the CSA newsletter. General members may also send in nominations.
                c)     The President will contact the nominee to seek acceptance of the nomination.  If more than the required number contest for the membership, an election will be held as per Article X, Section 3
                d)    A retired Board member may not be re-appointed for a period of one year following retirement.
Section 4.  Responsibilities of the Board:
                a)    Actions taken by the Board will require approval by simple majority of its members.
                b)    To act as the supreme custodian of money and other assets of CSA.
                c)     To ensure that the funds and other assets are properly utilized and invested to serve in the best interest of the CSA and cricketing goals.
            d)    The Board, within twenty-eight days of the receipt of the budget proposed by the executive Committee, will vote on the budget.
                e)     The Board will monitor the capital account. Disbursement of money from this account will require the signatures of at least one Board member. (Refer to Article VII--Section 1b)
                f)     To ensure appropriate transfer of funds and other assets when the new Executive Committee takes charge.
                g)    To arbitrate if conflicts arise in issues involving CSA activities.
                h)    The Board may dissolve the Executive Committee and take over its function temporarily in case of serious dispute that may jeopardize the ideals, objectives or activities of CSA.  The Board must unanimously approve such action.  The Board is then responsible for the forming the new committee in accordance with the stipulations in Article X, within a reasonable period of dissolution of the committee. The Board is responsible for continuing the activities of the CSA for the interim period until the Executive Committee is elected.
             i)     The Board may appoint an auditor and audit the financial transactions and positions of the CSA every year.             
 
Section 5.   Duties of the Board:
                a)     The Board shall meet at least three times a year.
                b)    The Board will choose a chairperson.
                c)     The Chairperson shall inform the members and the Executive Committee representatives of meetings and send the minutes of the meetings to the Executive Committee.
                d)    The Board shall be available for consultation and advice.
                e)     One or more members of the Board shall attend the Executive Committee meetings at the request of the President or by the majority members of the Executive Committee, or by majority decision taken by the Board.  Any Board member, with the consent of the Chairperson of the Board may attend the Executive Committee meeting, after informing the President.
                f)     The Board may suggest activities in the interest of CSA.  Such proposals originating within the Board will be conveyed to the Executive Committee.
                g)   Board members shall serve on the Finance & City Outreach Committee.
Section 8.  Resignation from the Board:
When a vacancy arises before the completion of a member’s term, the Board and Executive Committee shall select a new member within a reasonable period.  The President of the Executive Committee shall automatically serve as a voting member of the Board during the interim period.  If, however, the un-expired term is less than a year, the President shall serve as a voting member for that remaining term.  If the remaining term is more than one year, the new member shall be selected in accordance with the provisions of Article XI, Section 3.  Such a selected member will serve only the un-expired term.
Section 9.  Dismissal of a Trustee:
 A Trustee may be asked to resign or be dismissed for good reason.  Such an action shall have unanimous approval by the remaining Board members and two-thirds of the Executive Committee.
Section 10.  Dissolution of the Board of Trustees:
 In case of serious dispute that may jeopardize the ideals, objectives or activities of CSA, the Board of Trustees may be dissolved by the approval of simple majority of the voting members of CSA at a general body meeting.
ARTICLE XII:      Final Dissolution of CSA
Section 1.      A notice in case of dissolution of CSA shall be circulated to the membership at least thirty days prior to calling a special general body meeting. The quorum for such a meeting shall be two-third (2/3) of the voting membership and dissolution can only be approved by a two-third (2/3) majority in attendance. In the event that the CSA is discontinued and/or dissolved, said organization shall be dissolved and its assets shall be transferred to the state or to city SÁ or other similar sporting organization that is qualified as an organization under Section 501(c)(3), Internal Revenue code of 1986 as amended or tax exempt organization under Section 501(c)(12) and the 1981 State Tax Code, as amended.
These above By-Laws to be effective September 26th 2019 were on majority vote adopted by the, officers, Executive Committee and Board of Trustees on the ------ day September 2019.
 
Board of Trustees:                                   Executive Committee
____________________                __________________________        __________________________
                Chairperson                                         President
____________________                __________________________        __________________________
                                                                        Vice-President              
____________________                __________________________        __________________________
                                                                        Secretary                     
                                                         __________________________        __________________________
                                                                        Treasurer                      
                                                         __________________________        __________________________
 
                                                        ___________________________          __________________________
 
                                                        ___________________________          __________________________